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["INSTRUCTIONS"]
[1,"All questions pertaining to this funding opportunity announcement should be emailed to BETOPDABBFOA@ee.doe.gov"]
[2,"All questions pertaining to EERE Exchange should be emailed to EERE-ExchangeSupport@hq.doe.gov. Include FOA name and number in subject line."]
[3,"All questions and answers pertaining to this FOA will be posted on EERE Exchange within this spreadsheet."]
[4,"DOE will attempt to respond to a question within 3 business days, unless a similar question and answer has already been posted in this spreadsheet. "]
[5,"All questions should be submitted not later than 3 business days prior to the application due date. Questions submitted after this date will not be answered."]
[6,"Questions are assigned a number in accordance with when they are reviewed by DOE.  "]
[7,"Questions are assigned a topic area by DOE when reviewed."]
[]
["TIPS"]
[1,"Applicants may sort questions and answers in the question tabs of this spreadhseet by selecting the drop-down box arrow on the column headers and selecting any of the listed attributes."]
[2,"Applicants may search for questions and/or keywords by holding CTRL+F on the keyboard and typing in a phrase or keyword."]

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["ADMINISTRATIVE QUESTION AND ANSWER LOG"]
["DE-FOA0001926 - Process Development for Advanced Biofuels and Biopower"]
["Question #","Date Submitted","Topic","Question","Answer"]
[1,"2018-05-03","Technical","For Topic Area 3, sorted MSW is considered an acceptable fuel feedstock.   Would the program also accept non-recyclable industrial secondary materials obtained directly from the manufacturers (rather than waiting until they go to the landfill)?","Yes, as long as all other requirements for feedstock, as listed in Appendix D – Allowable Feedstock Definitions, are met."]
[2,"2018-05-04","Letter of Intent","We believe our processes are eligible for 3 topic areas.  Therefore, should we submit a separate LOI and application to all three topic areas or is it better to state that we would fall under any of the three topics and file a single LOI and application?  ","You can submit a Letter Of Intent (LOI) and full application for each topic area you are interested in applying for. Per FOA Section III.f, Limitation on Number of Letters of Intent and Full Applications Eligible for Review: “Applicants may submit more than one Full Application to this FOA, provided that each application describes a unique, scientifically distinct project.” "]
[3,"2018-05-08","Letter of Intent","In reference to DE-FOA-0001926, we understand that a different application should be submitted for different projects, but if the most efficient implementation of a conversion technology results in the simultaneous product of both jet and diesel fuels, should one LOI be submitted, or two LOIs submitted (one for jet, topic area 1, and one for diesel, topic area 2, with the other fuel identified as a valuable co-product)?","Please see the above answer to Question 2.  DOE reiterates that each application must be a unique, scientifically distinct project and it is up to the applicant to determine whether they can/should apply to one, two or three of the topic areas. "]
[4,"2018-05-08","Eligibility","Could you please clarify whether or not other government agencies (NOT FFRDCs) are eligible to apply to this FOA?  ","See FOA Section III.A.ii \"State, local, and tribal government entities are eligible to apply for funding as a Prime Recipient or Subrecipient...Federal agencies and instrumentalities (other than DOE) are eligible to apply for funding as a Subrecipient, but are not eligible to apply as a Prime Recipient. \" "]
[5,"2018-05-09","Application","Page 26, last sentence says “A foreign entity may receive funding as a Subrecipient.” The FOA provides a waiver process for doing some project work outside the USA, but this is handled in the full proposal. Is it possible to explain the need for some foreign work in the letter of intent to determine if BETO would invite a full proposal knowing of the foreign work component?","Submission of a Letter of Intent (LOI) is required in order to be eligible to submit a full application. Letters of intent will be used by EERE to plan the merit review process, but applicants will be neither encouraged nor discouraged from submitting a full application based on the information provided in the LOI. EERE issued FOA Modification 000001 to address this."]
[6,"2018-05-09","Eligibility","Page 25, last sentence says “State, local, and tribal government entities are eligible to apply for funding as a Prime Recipient or Subrecipient.” Would this include the U.S. Virgin Islands local government entities as subrecipient?\n","All U.S. Territories (not just the U.S. Virgin Islands) are considered “State governments” for purposes of this FOA. EERE issued FOA Modification 000001 to address this."]
[7,"2018-05-09","Letter of Intent","The Letter of Intent requirements on Page 36 do not match what can be entered into the Letter of Intent Format on the Exchange Website. Specifically there is no entry for whether the application has been previously submitted to EERE,  PI, Key Participants and Abstract allows for 4,000 characters and the FOA states 200 words. How should these discrepancies be handled on Exchange?","Please fill out all required Letter of Intent data fields on the Exchange website. EERE will be issuing a modification to the FOA shortly to address the discrepancies between the Letter of Intent requirements in Exchange and those listed it the FOA."]
[8,"2018-05-09","Letter of Intent","Page 36 states “The letters will not be used for down-selection purposes” yet on page 37 it implies that there is a letter of intent acknowledgement to indicate a full application can be filed. Perhaps there is a definition issue for “down-selection” which refers only to the awards phase of the process. How can a 200 word abstract give sufficient information on the merits of what is being proposed given that the full submission will require a significant effort?","To be eligible to submit a Full Application, applicants must submit a Letter of Intent by the specified due date and time. Letters of Intent will be used by EERE to plan for the merit review process. Applicants will be neither encouraged nor discouraged from submitting a full application based on the information provided in the LOI. EERE will not provide feedback on the letters of intent. The letters should not contain any proprietary or sensitive business information. "]
[9,"2018-05-09","Exchange","In Exchange, under \"Contact Information\" there are two fields for \"Business Contact Information\".  Shouldn't one of those fields be for the Technical Point of Contact? ","The Exchange fields ask for “Business” contact information of the Business Point of Contact and Technical Point of Contact, versus their “Personal” contact information (ie: home address.) Contact information for both the business point of contact and technical point of contact should be provided. "]
[10,"2018-05-17","Technical","Applications that propose hydrogen (except as a component of syngas under topic 3), ethanol, biogas, dimethyl ether, and methanol as end products. Note, that while these are not acceptable as end products they are acceptable as intermediates, if the proposal is clear how the intermediates will be incorporated into processes to produce biofuels or bioproduct precursors by project completion.\n\nHow about the production of hydrogen from wet biomass and combusting hydrogen using a fuel cell to produce power?\nWould it be considered as the area that is NOT of interest?\n","If Hydrogen is the end product, then the proposal would not be of interest under this FOA."]
[11,"2018-05-16","Technical","We have licensed technology that holds the promise of converting chicken litter (poop, feathers and bedding) into energy via a patent pending advanced fluidized bed burning process that involves air computerized air injection and waste feed rates to maximize burn efficiency. There is a lot of R&D left to further the commercialization of this technology. Does this fit into one of your topics of interest?","The Funding Opportunity Announcement (FOA) posted at EERE eXCHANGE is comprehensive and designed to allow prospective applicants to assess their proposed projects versus the requirements and criteria of the FOA.  EERE cannot predetermine the suitability or viability of a proposal in advance of the merit review process.  It is up to prospective applicants to review the requirements of the FOA and assess the merits of their proposed project to determine whether to submit an application. Please see FOA Section “I.B.Topic Area 3” for specific guidance on what technologies are excluded"]
[12,"2018-05-20","Application","Before submitting Letters of Intent, do I need a Dun and Bradstreet Universal Numbering System (DUNS) number?","Applicants must be registered in the System for Award Management (SAM) at https://www.sam.gov before submitting an application and must provide a valid Dun and Bradstreet Universal Numbering System (DUNS) number in the application.  Failure to comply may result in a determination that the applicant is not qualified to receive a Federal award and that determination could be used as a basis for making a Federal award to another applicant. A DUNS registration is not a pre-requisite for submitting a Letter of Intent."]
[13,"2018-05-24","Technical","We need clarification on the definition of biofuel, which we think should include Hydrogen. This is because we will be producing clean and green Hydrogen from organic waste. Does Hydrogen gas fit your model of a biofuel?  ","See FOA Section I.C \"The following types of applications will be deemed nonresponsive and will not be reviewed or considered (See Section III.D of the FOA): \n• Products:\no Applications that propose hydrogen (except as a component of syngas under topic 3), ethanol, biogas, dimethyl ether, and methanol as end products. Note, that while these are not acceptable as end products they are acceptable as intermediates, if the proposal is clear how the intermediates will be incorporated into processes to produce biofuels or bioproduct precursors by project completion.\"\n"]
[14,"2018-05-23","Technical","On Page 17, “Commonly recycled paper, cardboard, and recycled plastics” are excluded feedstocks.   Based on changes in the recycling market due to China’s National Sword policy,  recyclers find themselves unable to sell even high-quality, well-sorted plastics at a price that covers the expense of recycling.  We find ourselves in a rapidly shifting market, where what has historically been recycled, and what can be recycled from a technical standpoint, is (or may soon be) no longer economically feasible to do so.  Will reviewers take this into account when defining “commonly recycled paper, cardboard and recycled plastics”?   ","Commonly recycled paper, cardboard and recycled plastics are specifically excluded from Topic Area 3."]
[15,"2018-05-24","Technical","Does  industrial waste sludge from chemical emulsions plant which is biologically treated in waste water plant qualifies as a Wet waste/Wet Organic Waste stream? Currently, it is sent to landfill.","“It is up to the applicant to determine if their specific stream meets the definition of “wet waste” in Appendix D of the FOA. As described, the stream in question may constitute an organic-rich wastewater from an industrial operation.\n“Wet waste” for the purpose of this FOA, “wet waste” refers to the following: Primary,\nsecondary, tertiary, and post‐anaerobic digestion sludge (i.e., biosolids) from municipal\nwastewater treatment systems; food wastes from industrial, commercial, and residential\nsources; Organic‐rich wastewaters from industrial and commercial operations; Manure slurries from animal husbandry operations"]
[16,"2018-05-25","Letter of Intent","I am interested in submitting an LOI for DE‐FOA‐0001926. Can I still submit the LOI if I have not yet confirmed my SAM registration, but intend to do so before the application deadline on the 27th of June? ","Yes. Applicants must be registered in the System for Award Management (SAM) at https://www.sam.gov before submitting a (full) application and must provide a valid Dun and Bradstreet Universal Numbering System (DUNS) number in the application.  Failure to comply may result in a determination that the applicant is not qualified to receive a Federal award and that determination could be used as a basis for making a Federal award to another applicant."]
[17,"2018-05-25","Technical","Under topic area 2 is the requirement that 100 gallons of renewable fuel blendstock are produced, or - as stated on page 36 – is the requirement “100 gallons of fuel” (which could be fossil plus renewable)? If the latter, what blend ratios will be allowed?","The requirement is 100 gal of neat / undiluted renewable fuel blendstock.  "]
[18,"2018-05-29","Technical","We are working on a biological process that converts waste biomass into ammonia (NH3) fuels. Is this product of interest to DE-FOA-0001926?","No, ammonia would not be of interest to this FOA."]
[19,"2018-05-29","Letter of Intent","The question I have is related to the status of the submission of this letter of intent. According to the FOA, the letter of intent can be modified until the deadline (May 30th, 5 pm EST). \n\nI created this particular letter of intent (I pushed the “Create Letter of Intent” button) before I inserted all the information from my team members and before I finalized the abstract. \n\nAs of now, I am able to edit the content that I put in, but it looks like I am in the “Full Application Mode”.\n\nI just want to receive a conformation that your office will evaluate the letter of intent (or the information that exists in the EERE system) at the deadline, not the one that was originally created in the system several days ago, that was incomplete. \n\nOtherwise I have to generate a new letter of intent with the complete information on the team members.\n","You may revise your Letter of Intent until the submission deadline: 5/30/2018 5:00pm ET. EERE reviews will not take place before the deadline. For technical issues regarding the eXCHANGE website please contact EERE-ExchangeSupport@hq.doe.gov."]
[20,"2018-05-30","Technical","Topic Area 1 and Topic Area 2 include requirements for producing 100 gallons of blendstock. For Topic Area 2 (diesel fuel blendstock) the statement is made: “If a different volume is proposed, the application must provide a clear justification.” Does this also apply to Topic Area 1 (jet fuel)?","For Topic Area 1, you must produce 100 gallons of jet blendstock."]
[21,"2018-05-30","Letter of Intent","What email address do we sent our Letter of Intent for DE-FOA-0001926: PROCESS DEVELOPMENT FOR ADVANCED BIOFUELS AND BIOPOWER?","See FOA Section III.C.i: \"Letters of Intent are deemed compliant if the applicant successfully uploaded all required documents and clicked the “Submit” button in EERE Exchange by the deadline stated in this FOA.\" Also see FOA Section IV. \"All submissions must...be submitted via EERE Exchange at https://eere-exchange.energy.gov/....EERE will not review or consider submissions submitted through means other than EERE Exchange, submissions submitted after the applicable deadline, and incomplete submissions.\"\n"]
[22,"2018-05-29","Technical","The FOA in the subject under Topic area 3 says “Successful proposals will need to develop technologies that reduce the levelized cost of energy (LCOE) by at least 25%” (page 16). What is the base line cost for reduction? Thanks!","Applications should use the methodology spelled out in the FOA to calculate both the baseline levelized cost of energy and the savings (minimum of 25%) resulting from the proposed technological improvements."]
[23,"2018-05-30","Application","Request clarification whether a subcontractor can add fee to their proposal.","Subrecipients are not allowed to charge profit or fee.  See 2 CFR 910.358   \"Profit or fee for SBIR/STTR\".  Additionally, see 2 CFR 200.330  \"Subrecipient and contractor determinations\" for information regarding subrecipient versus vendor/contractor classifications. "]
[24,"2018-05-31","Letter of Intent","Is the deadline for the Letter of Intent submission, 5/30/2018, past? If it is the correct deadline, is it a hard deadline, or could we possibly get an extension until 5 pm ET today, 5/31/2018? Can I email my Letter of Intent Submission? ","Per FOA Section III.C. “Letters of Intent and Full Applications must meet all Compliance criteria listed below or they will be considered noncompliant. EERE will not review or consider noncompliant submissions, including Letters of Intent, Full Applications, and Replies to Reviewer Comments that were: submitted through means other than EERE Exchange; submitted after the applicable deadline; and/or submitted incomplete. EERE will not extend the submission deadline for applicants that fail to submit required information due to server/connection congestion.” Additionally, see FOA Section IV.B “To be eligible to submit a Full Application, applicants must submit a Letter of Intent by the specified due date and time… EERE will not review or consider ineligible Letters of Intent (see Section III of the FOA).”"]
[25,"2018-06-04","Application","While preparing our full proposal I’ve downloaded the SF424 Word document and noticed that it shows an expiration date of 1/31/2009.  Is this the correct version that we should be using?","You may use either the Word Document Version with the expiration date of 1/31/2009 or the PDF version, with the expiration date of 8/31/2016. See FOA section IV.C.iv: Save the SF-424 in a single PDF file using the following convention for the title “ControlNumber_LeadOrganization_App424”."]
[26,"2018-06-04","Application","Page 43 of the FOA says:  “A SOPO template is available on EERE Exchange at https://eere‐Exchange.energy.gov/”\n\nA google search of the site returns several versions of a SOPO that appear to be different. Can you provide a specific link to the SOPO template to be used?","A SOPO template is available on EERE Exchange at https://eere-Exchange.energy.gov/.  Please note that you must first select this specific FOA Number and go to the \"REQUIRED APPLICANT DOCUMENTS\" section. From there, clink on the \"View Required Application Documents\" link. The SOPO Template (EERE 303) is available for download there. "]
[27,"2018-06-05","Application","Question about the SOPO for DE FOA 0001926: \nIn the FOA it states that the SOPO should be completed for Phase 1 of the project, but does not define Phase 1.  What is Phase 1?","FOA section IV.D.iii states that Applicants are required to complete a Statement of Project Objectives (SOPO) for Phase 1 of the project. For the purposes of this FOA, Phase 1 is not applicable. All proposed projects must be comprised of 3 budget periods representing the entire scope of work. For clarification purposes, EERE has issued FOA Modification 000002 that can be found on EERE Exchange at https://eere-exchange.energy.gov/ (please note you much first select the FOA number to find this FOA listing). The modified FOA (section IV.D.iii) clarifies that Applicants are required to complete a Statement of Project Objectives (SOPO) for the entire scope of the project."]
[28,"2018-06-05","Technical","Appendix D of DE-FOA-0001926: PROCESS DEVELOPMENT FOR ADVANCED BIOFUELS AND BIOPOWER provides feedstock definitions. Can you confirm that Brown Grease, defined as “oil collected from grease traps that are installed in commercial, industrial or municipal sewage facilities to separate grease and oil from waste water”, would qualify as “Wet Waste” as defined by Appendix D?","Brown grease, as defined in this question, is an allowable feedstock. "]
[29,"2018-06-07","Technical","We intend to propose an innovative gasification technology to Topic Area 3, focusing R&D on improving gasification efficiency. Is it acceptable to characterize the produced syngas and evaluate relative to use in an electrical generator or is it necessary to physically produce electricity as part of the testing?","Yes, production and characterization of syngas as a feedstock for power generation is an area of interest for Topic 3. "]
[30,"2018-06-07","Application","If a letter of intent was submitted that excluded the PI for a subaward, is the PI/subaward still able to be included in the full application? Thank you!","The project team members can be updated until the full application submission deadline. "]
[31,"2018-06-11","Letter of Intent","We submitted an LOI for DE-FOA-0001926.  As we have begun to develop the application, we have made changes to the project team and leadership and added more detail to the abstract.  The title and purpose have not changed.  Should we send the modified LOI or wait show the changes on the completed application.","See question and answer #30, above. The Letter of Intent cannot be modified once the Letter of Intent submission deadline has passed. "]
[32,"2018-06-13","Application","Is it acceptable for the Statement of Project Objectives to be more than 5 pages if necessary to address all of the requirements in the FOA?","See FOA Section IV.D.iii: The SOPO, including the Milestone Table, must not exceed five (5) pages when printed using standard 8.5 x 11 paper with 1” margins (top, bottom, left, and right) with font not smaller than 12 point. "]
[33,"2018-06-18","Other","Where can I find information on the meeting mentioned below, page 25 in the attached FOA?\n\nAll selected projects that receive awards will also be required to participate in DOE’s Peer\nReview Process. Currently this is a bi‐annual process that includes preparation of a presentation and participation/presentation at the Peer Review Meeting. This activity must be accounted for\nwithin each applicant’s scope, schedule, and budget.\n","The Peer Review Meeting alternates between Washington D.C. and Denver, Colorado (this year the meeting will be held in Washington D.C.).  The meeting lasts 4 days. It is up to the applicant to estimate their travel costs."]
[34,"2018-06-18","Other","The link found on page 13 of the PDABB FOA is not working correctly:  http://sites.udayton.edu/alternative‐jet‐fuel/\n","You may either manually type in the link into your browser or use the following link: https://sites.google.com/a/udayton.edu/alternative-jet-fuel/  \n\nBoth options will lead you to the same website."]
[35,"2018-06-20","Application","We were excited about the opportunity until we realized that the LOI deadline was at the end of May. At this point, I would appreciate any feedback we can receive.","See question and answer 24, above. Please note that this is an active Funding Opportunity Announcement and private discussions between applicants and EERE personnel are prohibited. The Department of Energy’s Golden Field Office posts funding opportunity announcements on EERE eXCHANGE, at https://eere-exchange.energy.gov/, and at Grants.gov, at http://www.grants.gov/.  At Grants.gov, click on “Find Grant Opportunities” and then choose one of the search options to locate opportunities of interest to your organization."]
[36,"2018-06-20","Application","Section IV.D.xi. SF-LLL: Disclosure of Lobbying Activities of DE_FOA_0001926: PROCESS DEVELOPMENT FOR ADVANCED BIOFUELS AND BIOPOWER states “Prime Recipients and Subrecipients are required to complete and submit SF-LLL, “Disclosure of Lobbying Activities” if any non-Federal funds have been paid or will be paid to any person for influencing or attempting to influence any of the following in connection with your application:” If the Prime Recipient has NOT or WILL NOT pay non-Federal funds in connection with our application do we put “not applicable” in box 10.a. and b.?","Correct.  The SF-LLL is a required form. If the entity does not participate in lobbying activities, you may indicate \"not applicable\" on the form, but it must still be submitted. "]
[37,"2018-06-22","Application","The SOPO template section D requests that “Tasks” and “Subtasks” for the project be identified with a  schedule and a brief description.  The Workplan and Market Transformation Plan requests a summary of milestones (either progress measure or SMART) be provided.  The final part of the SOPO   “Milestone Summary Table”   \n\nWhat is the distinction between “Tasks” and “Subtasks” compared to “Milestones” ?\n","A milestone is a scheduled event, deliverable, phase of work, or decision point of significance or relevance in accomplishing a stated program, project, or agreement goal, objective, or endpoint. Typically quantitative in nature, milestones often show progress through the execution of a budget period and project. Examples of milestones include events such as completion of feasibility tests, assessment of scale-up studies, or start of construction, and operational demonstration.\nTasks and subtasks are a piece or unit of work to be undertaken in order to achieve a  milestones. \n"]
[38,"2018-06-22","Application","Is it ok if the project title in the Full Application is different than the Letter of Intent?  Project hasn’t changed, we would just be clarifying the title. ","See above answers #31 and #30.  Application updates, including the project title, can be made to an application up until the Full Application Deadliine, as stated on the first page of the FOA."]
[39,"2018-06-22","Technical","On page 16 of the Funding Opportunity guide, the project technology must reduce LCOE by at least 25% but there is no baseline defined.  This same question was raised earlier (#16) but has not been fully addressed.  The method of calculating LCOE is well defined, but it is still not clear what the project’s new LCOE should be compared to.  Please confirm if this interpretation of “baseline” would be appropriate:  If a project seeks to produce a biomass pellet for a given end-use, would it be appropriate to use the LCOE for undensified biomass in that same end use?      ","The baseline should be the current state of the art for the proposed project technology. "]
[40,"2018-06-24","Application","The requirements for the SOPO seem laughable. The example milestone tables are 4 pages in length themselves. My table won’t be any shorter. Yet there’s a five page limit that includes the milestone table?? I see no way to include all the information your SOPO template and stay anywhere near the five page limit. What am I missing??","See above answer #32. Additionally, The SOPO and Milestone Template provided on Exchange is a comprehensive template that provides instructions and various examples within the document, and is meant to be edited accordingly. EERE is looking for a summary of the proposed project with relevant information for the reviewers to complete their evaluations. The page limit is to encourage applicants to not go into extreme detail that distracts from the overall scope of the proposal.  "]
[41,"2018-06-26","Application","  The EERE exchange website states that the SF-LLL is required by prime and sub-awardees, but the FOA states that it is only required if\n \n“any non‐Federal funds have been paid or will be paid to any person for influencing or attempting to influence any of the following in connection with your application”.\n \nCan you please clarify whether this is required.\n","See above question and answer #36."]
[42,"2018-08-01","Reviewer Comments","There are [several] sets of [numerous] commenters, and some commenters had \nseveral points that they wished to see addressed. If I am reading the \ninstruction manual correctly (pg 49-50), there is a maximum of 2 pages \nof texts and 1 page of text, graphical/tabular. Is this for ALL of the \ncomments, or is this per commenter?\n","Yes, the page limit is for all comments, not per commenter. Please see FOA section IV.E. \"If a Reply to Reviewer Comments is more than three pages in length, EERE will review only the first three (3) pages and disregard any additional pages.\" Please note, \"Applicants may respond to one or more reviewer comments or supplement their Full Application.\"  Applicants are not required to respond to every individual reviewer comment, but should prioritize their comment responses and group similar comments together. The Reply to Reviewer Comments is an optional submission; applicants are not required to submit a Reply to Reviewer Comments. "]
[43,"2018-08-01","Reviewer Comments","Is there a set file format for submission of replies to reviews? ","No."]
[44,"2018-08-02","Reviewer Comments","Just to clarify, “supplementing the full application” means we can add the 3 pages of reviewer responses at the end of the submitted proposal and resubmit it? If so is there a preference as to having the 3 pages at the start or the end of the resubmitted proposal?\nAlso, will they look at anything in the main body of the resubmitted proposal or only the 3 pages? \n","The reviewer responses should be submitted as a 3 page maximum, standalone document. Please see questions and answers #42 and #43 above."]

{"sheet":"Admin Pick List","index":2,"n_rows":15,"n_cols":1,"rows_kept":15,"cut":false,"hidden":true,"merged":[]}
["Pick List"]
[]
["Registration Requirements"]
["Webinar"]
["Eligibility"]
["Labs/FFRDCs"]
["Foreign Entities/Work"]
["Cost Sharing"]
["Due Dates"]
["Application Content/Format"]
["Intellectual Property"]
["Data Management"]
["U.S. Manufacturing Plan"]
["Application Reviews"]
["Technical Topics"]